Managed IT for CPA & Accounting Firms
Built From Inside the Industry
Most IT providers learn about accounting firms from the outside. ACT’s founder Frank Riina learned from the inside, managing networks and financial software for accounting and investment firms before launching ACT in 1999. That foundation shapes how ACT supports accounting firms across New Jersey, New York, and Pennsylvania today: with dedicated local teams who understand the pressure of tax season, the sensitivity of client financial data, and the compliance demands that come with it. It’s a level of fluency in financial services that a generic MSP simply doesn’t have.
IT Infrastructure & Cybersecurity for CPA and Accounting Firms
Accounting firms rely on technology to support tax preparation, client portals, document management systems, secure email communication, and financial software applications. ACT understands the unique IT demands of CPA and accounting practices, including seasonal workload spikes, remote access requirements, and strict data protection standards. Our proactive monitoring, layered cybersecurity, and business continuity planning help ensure your firm stays secure, efficient, and operational year-round.
Common IT & Cybersecurity Questions from Accounting Firms
How much does Managed IT cost for an accounting firm?
Managed IT services for accounting firms typically range from $125 to $300+ per user, per month, depending on firm size, cybersecurity requirements, and compliance needs. Most providers use a per user, per device model that scales with your team. Pricing reflects services like advanced cybersecurity, data backup, secure remote access, and compliance with FTC Safeguards Rule and IRS security guidelines.
What Compliance Requirements Apply to Accounting Firms?
Accounting firms must protect sensitive financial data under regulations such as the FTC Safeguards Rule, IRS data security guidelines, and applicable state privacy laws. Firms handling tax returns or financial records are required to implement written information security programs, access controls, encryption, and incident response planning. Many CPA firms also follow SOC standards or industry best practices to strengthen cybersecurity and demonstrate due diligence to clients.
Should a CPA Firm Outsource IT Support?
Many CPA firms choose to outsource IT support to gain access to advanced cybersecurity expertise, 24/7 monitoring, and compliance guidance without the cost of a full in-house team. An experienced Managed IT provider can implement secure cloud infrastructure, data backup, phishing protection, and compliance controls aligned with the FTC Safeguards Rule and IRS security guidelines. Outsourcing helps accounting firms reduce risk, control costs, and stay focused on serving clients.
What Cybersecurity Protections Does a CPA Firm Need?
CPA firms need layered cybersecurity to protect sensitive financial and tax data. Essential protections include multi-factor authentication (MFA), advanced email security, endpoint detection and response (EDR), encrypted file sharing, secure cloud access, and regular data backups. Firms should also implement access controls, security awareness training, and an incident response plan aligned with the FTC Safeguards Rule and IRS data security guidelines to reduce ransomware and phishing risks.